how to add an email signature in microsoft outlook

The Outlook desktop app allows you to have different signatures for replies and new emails.Ĭlick Save and click the X in the upper-right corner to close the Compose and reply dialog box. To automatically include your signature when you reply to messages or forward messages, check the Automatically include my signature on messages I forward or reply to box.īecause there’s only one signature allowed in the Outlook Web App, the signature is the same for new emails and for replies and forwarded messages.To include your signature automatically on all new messages, check the Automatically include my signature on new messages that I compose box.There are two options for automatically including your signature in emails: Any text or images you paste are inserted at the cursor, not at the beginning of the signature, like with the formatting we discussed in the previous step.Īlternatively, you can use a free email generator app to design one and paste it here. But you can copy an image from another program and paste it into your signature. The Outlook Web App does not allow you to insert an image file in your signature.

Step 5: Add an Office 365 Email SignatureĮnter the text you want in your signature in the Email signature box. So you may have to put your formatted text at the beginning of your signature and then copy and paste it to where you want it. When we tested the formatting toolbar, it applied the formatting we selected at the beginning of the signature, no matter where the cursor was. You can make the text bold, italic, or underlined, and also change the size and alignment of the text. The Email signature box has a toolbar at the top that allows you to format your signature. Then, click Compose and reply in the middle pane. On the Settings screen, click Mail in the left pane. Step 3: Access the Email Signature in Settings Then, click View all Outlook settings at the bottom of the Settings pane. Step 2: Open Microsoft Outlook SettingsĬlick the Settings gear icon in the upper-right corner of the window. To access Microsoft Outlook online, go to Microsoft’s Office site and sign in using your business Microsoft account. In this article, we’ll show you how to add, insert, and change your signature in the Outlook Web App in Office 365. A well-designed email signature can also serve as a promotional tool for just about anything, like a business, website, blog, or a book. It shows professionalism in business communications and acts as a digital business card. If you sign all or most of your emails the same way, you can create an email signature.

How to add an email signature in microsoft outlook